Privacy Policy

BACKGROUND

FTERA understands that your privacy is important to you and that you care about how your information is used and shared online. We respect and value the privacy of everyone who visits Our Site and will only collect and use information in ways that are useful to you and in a manner consistent with your rights and Our obligations under the law.

This Policy applies to Our use of any and all data collected by us in relation to your use of Our Site. Please read this Privacy Policy carefully and ensure that you understand it. Your acceptance of Our Privacy Policy is deemed to occur upon your first use of Our Site. If you do not accept and agree with this Privacy Policy, you must stop using Our Site immediately.

As of 25 May 2018, the EU General Data Protection Regulation 2016/679 (GDPR) have taken effect for the protection of natural persons against the processing of personal data and the free circulation of such data.

More information may be obtained from the European Commission’s relevant website here and from the official Cyprus Government portal at www.dataprotection.gov.cy.

Our role as a non-profit organisation includes the obligation to secure that, personal data of yours and of any third parties such as applicants, employees, volunteers, contractors, trainers and other individuals and contracting parties related to you, which has come or may come into our possession and which may also contain sensitive data, is processed in accordance with relevant Regulation and/or other laws in force.

Unless otherwise instructed by you We consider that We may process, collect, store, disclose, copy and transfer personal data, relating to you and/or your employees, contractors, clients, principals and other individuals and contracting parties of relevance to you in the same manner without the need for a separate consent on each occasion and at each time, such consent considered as duly given. Collection of such data may be made from you, any authorised by you person, any agencies who carry out investigations on our behalf, other public domain information sources such as the internet etc. Please be informed that We may not follow any instructions by you prohibiting the processing, collection, storage, disclosure, copying and transferring of personal data, relating to you and/or your employees, contractors, clients and other individuals of relevance to you, in the event that any other law/regulations in force imposes upon us any contrary obligation. For all intents and purposes the provisions of any laws/regulations in force which may provide otherwise, shall override any of your instructions.

When you provide personal data to us about third parties, you shall be considered as having provided the data, with due and received authority to have done so as their agent and as having obtained any required consents.

All correspondence files and records and all information and data held by us on our computers/servers are the sole property of ours and you shall have no right of access thereto or control there over, however you shall be free to request by written instructions, details of your personal information data held by us, you may demand the correction of any wrong or inaccurate information in our data records and ask for any copies of data maintained by us which you or any authorized representative of yours have furnished us with.

The maintenance, use storage, use etc. of personal data shall be kept by us to the extent and as long as the relevant law/s or any regulation/s provide. Should any law require the keeping and maintenance of certain date for a longer period of time We undertake to arbitrarily or on your request remove from our data system upon the lapse of the period provided by the GDPR, data relating to you which may be irrelevant or unnecessary for keeping for the purposes of compliance with any such law/s or regulation/s.

We are providing you herein below with the following information in addition to the above information which include the purposes of processing of personal data the legal basis for doing so, the recipients of personal data, our legitimate interests and transfer of such data. As a data subject you may address any concern of yours on a matter relating to your data protection rights to the company at summerprogramme@ftera.org.

Any complaints you may have with regards to any violation of your rights under the GDPR may be lodged with the relevant supervisory authority whose details are as follows:

Officer of the Commissioner on Personal Data Protection
1, Iasonos Str., 1082 Nicosia
P.O.Box 23378, 1682 Nicosia
Tel: +357 22818456, Fax: +357 22304565
Email: commissioner@dataprotection.gov.cy
http://www.dataprotection.gov.cy

If you wish to have your name and address removed from our specific purposes mailing list, you should provide us with clear instructions in this respect. However, in such a case we shall not be held liable and you hereby relieve us of any liability with respect to any information of essence which may not reach you.

We remain at your disposal for any clarification on the above, whilst we assure you that our organisation is aiming to be duly compliant with the GDPR and other laws/regulations/directives in force.

 

  1. DEFINITIONS AND INTERPRETATIONS

In this Policy the following terms shall have the following meanings:

“Cookie” means a small text file placed on your computer or device by Our Site when you visit certain parts of Our Site and/or when you use certain features of Our Site. Details of the Cookies used by Our Site are set out in section 10, below;
“Our Site” means this website, www.espcy.org ;
“UK and EU Cookie Law” means the relevant parts of the EU General Data Protection Regulation 2016/679 (GDPR);
“We/Us/Our” means non-profit organisation FTERA.

 

  1. INFORMATION ABOUT US

Our Site, www.espcy.org is owned and operated by the non-profit organisation FTERA.

 

  1. SCOPE – WHAT DOES THIS POLICY COVER?

This Privacy Policy applies only to your use of Our Site. It does not extend to any websites that are linked to from Our Site (whether we provide those links or whether they are shared by other users). We have no control over how your data is collected, stored or used by other websites and we advise you to check the privacy policies of any such websites before providing any data to them.

This Privacy Policy also applies when you communicate with Us by mail, email, phone, social media, or in person, including at Our events.

 

  1. WHAT DATA WE COLLECT?

Some data will be collected automatically by Our Site (for further details, please see section 12 on Our use of Cookies), other data will only be collected if you voluntarily submit it, for example, when filling up the contact form. Depending upon your use of Our Site, We may collect some or all of the following data:

  • your full name;
  • device (automatically collected);
  • operating system (automatically collected);
  • contact information such as email addresses and telephone numbers;
  • web browser type and version (automatically collected);
  • a list of URLs starting with a referring site, your activity on Our Site, and the site you exit to (automatically collected).

 

  1. HOW DO WE USE YOUR DATA?

The collection and use of personal data (along with other kinds of data) is critical to the successful operation of Our organization.  We collect and use personal data from or about you to support our non-profit mission.

All personal data is stored securely in accordance with the principles of the EU General Data Protection Regulation 2016/679 (GDPR). For more details on security see section 6, below.

We use your data to provide the best possible communication channels to you.

With your permission and where permitted by law, We may also use your data for marketing purposes which may include contacting you by email and telephone and text message and post with information and news . We will not, however, send you any unsolicited marketing or spam and will take all reasonable steps to ensure that We fully protect your rights and comply with Our obligations under the EU General Data Protection Regulation 2016/679 (GDPR).

 

  1. HOW AND WHERE DO WE STORE YOUR DATA?

We only keep your data for as long as We need to in order to use it as described above in section 5, and/or for as long as We have your permission to keep it.

Some or all of your data may be stored or transferred outside of the European Economic Area (“the EEA”) (The EEA consists of all EU member states, plus Norway, Iceland and Liechtenstein). You are deemed to accept and agree to this by using Our Site and submitting information to Us. If We do store or transfer data outside the EEA, We will take all reasonable steps to ensure that your data is treated as safely and securely as it would be within the EEA and under the EU General Data Protection Regulation 2016/679 (GDPR). Such steps may include, but not be limited to, the use of legally binding contractual terms between Us and any third parties We engage and the use of the EU-approved Model Contractual Arrangements. If We intend at any time to transfer any of your data outside the EEA, We will always obtain your consent beforehand.

Data security is of great importance to Us, and to protect your data We have put in place suitable physical, electronic and managerial procedures to safeguard and secure data collected through Our Site.

Notwithstanding the security measures that We take, it is important to remember that the transmission of data via the internet may not be completely secure and that you are advised to take suitable precautions when transmitting to Us data via the internet.

 

  1. DO WE SHARE YOUR DATA?

We may sometimes contract with third parties to carry out our activities. These may include payment processing, search engine facilities, advertising and marketing. In some cases, the third parties may require access to some or all of your data. Where any of your data is required for such a purpose, We will take all reasonable steps to ensure that your data will be handled safely, securely, and in accordance with your rights, Our obligations, and the obligations of the third party under the law.

We may compile statistics about the use of Our Site including data on traffic, usage patterns, user numbers and other information. All such data will be anonymised and will not include any personally identifying information. We may from time to time share such data with third parties such as prospective investors, affiliates, partners and advertisers. Data will only be shared and used within the bounds of the law.

In certain circumstances, We may be legally required to share certain data held by Us, which may include your personal information, for example, where We are complying with the requirements of legislation, a court order, or a governmental authority. We do not require any further consent from you in order to share your data in such circumstances and will comply as required with any legally binding request that is made of Us.

 

  1. YOUR RIGHT TO WITHHOLD INFORMATION

You may restrict your internet browser’s use of Cookies. For more information, see section 10.

 

  1. HOW CAN YOU ACCESS YOUR DATA?

You have the legal right to ask for a copy of any of your personal data held by Us (where such data is held). Please contact Us for more details at summerprogramme@ftera.org, or using the contact details below in section 14.

 

  1. COOKIES

Our Site may place and access certain first party Cookies on your computer or device. First party Cookies are those placed directly by Us and are used only by Us. We use Cookies to facilitate and improve your experience of Our Site.  By using Our Site you may also receive certain third party Cookies on your computer or device. Third party Cookies are those placed by websites, services, and/or parties other than Us. We use third party Cookies on Our Site for online marketing and advertising services.  In addition, Our Site uses analytics services provided by Google Analytics, which also use Cookies. Website analytics refers to a set of tools used to collect and analyse usage statistics, enabling Us to better understand how people use Our Site.

“Cookies” are small pieces of information that are transferred to your browser and stored on your computer’s hard drive. Our cookies enable us to provide you with more personal service. Cookies also allow us to track usage patterns, trends and other aggregate visitor information. Most web browsers automatically accept cookies, but you can usually change your browser to prevent that if you would rather not store the information for future use. We may also collect certain technical and routing information about your computer to facilitate your use of the site and its services (such as browser type, operating system and the Internet Protocol (“IP”) address of your computer). Without expressly informing you in each particular instance, we do not match such information with any of your personal information.

 

  1. YOUR CONSENT AND CHANGES TO THIS PRIVACY POLICY

By using this web site (www.espcy.org) and any of its sub-domains), you consent to the collection, use and processing of this information by FTERA. If we decide to change our privacy practices, we will post those changes on this page. Please check this page for changes from time to time to make sure you are aware of our latest privacy practices.

 

  1. UPDATES QUESTIONS AND FEEDBACK

Our goal is to respect your privacy. You may at any time update or change your personal information or privacy preferences. To change your information, simply send an email to summerprogramme@ftera.org and we will respond. If you have any questions or doubts about our Privacy Policy or in case you have feedback to help us improve our policies, please contact us by email at summerprogramme@ftera.org.